Avoid rushing during the registration process, even during volume surges.Ask patients to spell their names instead of making assumptions.Meet with health information management to discuss ways to avoid duplicates.Implement consistent policies organization wide.

Table of Contents

What are three types of medical records?

There are three types of medical records commonly used by patients and doctors: Personal health record (PHR) Electronic medical record (EMR) Electronic health record (EHR)

What possible adverse consequences to a patient that may have resulted from the duplication of records?

Duplicate records cause delay and improper treatment One-fifth of the patients have incomplete health records due to duplicate data, so they cannot fully view the patient’s medical records. This also leads to delays, unnecessary tests, or improper treatment of the patients.

Why do duplicate medical records have to be merged?

Mergers and acquisitions benefits integration of care, decreases duplication of clinical services, fosters clinical standardization to reduce cost for operating expenses and improves overall quality.

Can duplicate health records affect patient treatment?

Duplicate medical records often contain inaccurate or incomplete medical history and can lead to wrong treatments due to factors like medication, lab test results, and allergies not being mentioned. These can even cost a patient their lives.

What are the 2 types of medical records?

The terms are used for the written (paper notes), physical (image films) and digital records that exist for each individual patient and for the body of information found therein.

What are some potential issues with MPI?

Specifically, duplicates in the MPI-having a single patient with more than one MRN- can lead to medical decisions made based on incomplete information, duplicate procedures performed, reimbursement denials, and potentially medical malpractice risks.

What is the most common types of medical record formats?

Paper-based medical records and electronic medical records are the two most common types of medical records.

What is considered a medical record?

A medical record is considered complete if it contains sufficient information to identify the patient; support the diagnosis/condition; justify the care, treatment, and services; document the course and results of care, treatment, and services; and promote continuity of care among providers.

What would be a possible solution to reducing duplicate medical records or to preventing healthcare identity theft?

Algorithms are automatic rules to identify problems. Algorithms can solve and prevent duplicate records by providing patient registration clerks and HIIM professionals with an accuracy rate between two records that may or may not be the same person.

Article first time published on

What term is used when two patients have both been assigned the same health record number?

Patient matching is the practice of connecting disparate patient records across different medical providers or facilities.

How do you merge patient records?

  1. Go to Open > Patients and search for the patient name. …
  2. You can then highlight the two records you wish to merge and select Patients > Merge Patients.

What are the stages in which data quality errors found in a health record most commonly occur?

A study from that time found that “most errors occurred during the ordering (49 percent) and administration (26 percent) stages, which is what was found in this analysis,” said Grissinger and Lawes.

Which prevention system is the recommended solution for duplicates overlays and overlaps?

RightPatient prevents duplicate medical records and more For years, RightPatient, with its touchless biometric patient identification platform, has been preventing medical record errors such as duplicates and overlays.

What kind of data includes demographic data?

Demographic analysis is the study of a population-based on factors such as age, race, and sex. Demographic data refers to socioeconomic information expressed statistically, including employment, education, income, marriage rates, birth and death rates, and more.

What information is recorded in an MPI?

An MPI organizes patient identities in the database, often and includes several types of identifying information. Patient’s data can include name, gender, date of birth, race and ethnicity, Social Security number, current address, contact information, insurance information, and other similar identifying elements.

What is a MPI in healthcare?

The Master Patient Index identifies patients across separate clinical, financial and administrative systems and is needed for information exchange to consolidate the patient list from the various RPMS databases. The MPI contains records for all the patients from all of the IHS facilities.

Why is an MPI so important?

An accurate master patient (person) index (MPI), whether in paper or electronic format, may be considered the most important resource in a healthcare facility because it is the link that tracks patient, person, or member activity within an organization (or enterprise) and across patient care settings.

What is purging medical records?

Purging. Purging is the act of separating active from inactive records in a filing system or database according to the retention schedule. Without a clear-cut purging method, the task can be daunting.

How many types of medical records are there?

They are: 1. Patients clinical record 2. Individual staff records 3. Ward records 4.

Who owns patient medical records?

There are 21 states in which the law states that medical records are the property of the hospital or physician. The HIPAA Privacy Rule makes it very clear that, with few exceptions, patients should be given access to their records, in a timely matter, and at a reasonable cost.

What are 3 common medical reports found in a medical record?

It includes informationally typically found in paper charts as well as vital signs, diagnoses, medical history, immunization dates, progress notes, lab data, imaging reports and allergies.

What other symptom is often present with skin flushing?

Flushed skin is often a visual sign of embarrassment, anxiety, or being too hot. However, frequent flushing can sometimes indicate an underlying medical condition. Flushed skin occurs when the hundreds of tiny blood vessels just beneath the skin dilate, or widen.

What is considered past medical history?

In a medical encounter, a past medical history (abbreviated PMH), is the total sum of a patient’s health status prior to the presenting problem.

What process would you recommend to prevent the filing of duplicate documents?

What is an overlap in medical records?

Overlap is when a patient have more than one health record number at different locations in an enterprise.

What is the best way to prevent overlaid records?

Best practices for prevention One effective method for preventing overlays is to require legal proof before updating a patient’s key demographics, e.g. name or date of birth.

What is patient matching?

Patient matching is defined as the identification and linking of one patient’s data within and across health systems in order to obtain a comprehensive view of that patient’s health care record. … Patient matching is a critical component to interoperability and the nation’s health information technology infrastructure.

Why patient matching is a challenge?

Patient identification matching problems are a major contributor to data integrity issues within electronic health records. These issues impede the improvement of healthcare quality through health information exchange and care coordination, and contribute to deaths resulting from medical errors.

What system scans the paper record and stores it digitally?

Document imaging is scanning the document and storing it digitally on hard drives, CD, or other storage media.

How do I delete duplicate patients in dentrix?

By default, the primary patient will display the currently selected patient from the Family File. Use the patient search button to change that if necessary. Then, select your secondary patient. This will be the patient you want to merge data from and eventually delete.